Most CommonPowerPoint Problemsand Solutions
Microsoft PowerPoint is one of the
most widely used presentation
application all over the world. This
application has revolutionized the way
people give and attends presentation.
High on features and ease of use make it more famed. But still there are certain
points, which should be kept in mind
while using this software. Here in this
article are mentioned some common
problems faced by PowerPoint users
1.File size unreasonably bigger
After the presentation building is
complete, user may want to check the
file size of presentation. Some people
might require mailing it, or uploading
it to a site. But every so often one is
surprised to find that size is quite large making it a big attachment for mail or
upload purpose. Why is that so? The reason of large file size could be
many. Since the presentation more
than often contains graphics, images
and media files, size can increase
considerably. The answer to this
analogy is that one must sensibly optimize the image and media file size.
A general tip is that .bmpimage is
much more heavy than .jpeg type. As
far as media is concerned, the
sampling rate should not be very high.
Make it reasonable for the sound and video to be clear enough and yet small
in size. Other reason is that by
default fast saves is turned on. Make
sure to turn it off. Please refer to the
screen below Options screen Fast saves tab Presentation in show mode When user starts presentation (clicks
on ppt file), it first opens the
PowerPoint software, and then one
has to typically click on the Slide
Showbutton (in view menu) or F5 to
start the show. Is there any way wherein presentations starts directly Yes, one needs to change the
presentation file extension from .ppt
to .pps. By default file extension is
hidden. To view file extension go
toTools – Folder options in Explorer
menu, click on view tab and uncheck Hide extensions for know file
types. Please refer to the images below Start Menu Folder Options – View tab Screen going black if idle for some
time If the presenter is in conversation
(with audience) and laptop/
2.computer is idle for some time, the screen goes
black or screen saver is activated
This is due to energy saving feature or
screen saver activate due to idle.
Please remember to de activate both
before starting presentation. Refer to
the display properties screen belowDisplay Properties Unable to extract media file Sometimes you may get a
presentation, which play very good
background music or other media
embedded into the slides. Somehow
you want to extract that media file and
use in your presentation. By default there is no option present in
PowerPoint to carry out this task. So
how to pull out the music file? There is a work around to achieve this
feat. Follow the below mentioned
steps: a) Open the presentation (from which
file needs to extract) in PowerPoint b) Go to File menu and click on Save as
Web Page File Menu c) Select the save location and
press Save button d) Go to the location where file is
saved. You’ll find a folder with the file
name present there. e) This folder contains all the media file
and images that were there in the
presentation f) Search this folder for the media file
you wanted to extract and use as per
wish.
3. Audience at back can’t see the
slides clearly
While preparing the presentation,
make sure you use appropriate font
size. The reason is that some
conference/presentation rooms are
really large and people sitting at the
back might have trouble reading from slide display. Generic rule is that font size should not
be less than 26 points for normal text
and more for heading/subheading
etc. This way user sitting far away can
make out what’s happening!
4.Mouse showing in between
presentation Sometimes during the presentation,
if you give slight movement to mouse
(by any chance), then mouse pointer
will appear on the slide show screen.
This looks quite awkward. The solution to this problem is you
need to press key combination CTRL
+H, which will hide mouse pointer. The
pointer is hidden till the time you press
CTRL+A, which will again display the
hidden pointer.
most widely used presentation
application all over the world. This
application has revolutionized the way
people give and attends presentation.
High on features and ease of use make it more famed. But still there are certain
points, which should be kept in mind
while using this software. Here in this
article are mentioned some common
problems faced by PowerPoint users
1.File size unreasonably bigger
After the presentation building is
complete, user may want to check the
file size of presentation. Some people
might require mailing it, or uploading
it to a site. But every so often one is
surprised to find that size is quite large making it a big attachment for mail or
upload purpose. Why is that so? The reason of large file size could be
many. Since the presentation more
than often contains graphics, images
and media files, size can increase
considerably. The answer to this
analogy is that one must sensibly optimize the image and media file size.
A general tip is that .bmpimage is
much more heavy than .jpeg type. As
far as media is concerned, the
sampling rate should not be very high.
Make it reasonable for the sound and video to be clear enough and yet small
in size. Other reason is that by
default fast saves is turned on. Make
sure to turn it off. Please refer to the
screen below Options screen Fast saves tab Presentation in show mode When user starts presentation (clicks
on ppt file), it first opens the
PowerPoint software, and then one
has to typically click on the Slide
Showbutton (in view menu) or F5 to
start the show. Is there any way wherein presentations starts directly Yes, one needs to change the
presentation file extension from .ppt
to .pps. By default file extension is
hidden. To view file extension go
toTools – Folder options in Explorer
menu, click on view tab and uncheck Hide extensions for know file
types. Please refer to the images below Start Menu Folder Options – View tab Screen going black if idle for some
time If the presenter is in conversation
(with audience) and laptop/
2.computer is idle for some time, the screen goes
black or screen saver is activated
This is due to energy saving feature or
screen saver activate due to idle.
Please remember to de activate both
before starting presentation. Refer to
the display properties screen belowDisplay Properties Unable to extract media file Sometimes you may get a
presentation, which play very good
background music or other media
embedded into the slides. Somehow
you want to extract that media file and
use in your presentation. By default there is no option present in
PowerPoint to carry out this task. So
how to pull out the music file? There is a work around to achieve this
feat. Follow the below mentioned
steps: a) Open the presentation (from which
file needs to extract) in PowerPoint b) Go to File menu and click on Save as
Web Page File Menu c) Select the save location and
press Save button d) Go to the location where file is
saved. You’ll find a folder with the file
name present there. e) This folder contains all the media file
and images that were there in the
presentation f) Search this folder for the media file
you wanted to extract and use as per
wish.
3. Audience at back can’t see the
slides clearly
While preparing the presentation,
make sure you use appropriate font
size. The reason is that some
conference/presentation rooms are
really large and people sitting at the
back might have trouble reading from slide display. Generic rule is that font size should not
be less than 26 points for normal text
and more for heading/subheading
etc. This way user sitting far away can
make out what’s happening!
4.Mouse showing in between
presentation Sometimes during the presentation,
if you give slight movement to mouse
(by any chance), then mouse pointer
will appear on the slide show screen.
This looks quite awkward. The solution to this problem is you
need to press key combination CTRL
+H, which will hide mouse pointer. The
pointer is hidden till the time you press
CTRL+A, which will again display the
hidden pointer.
Category Article Most CommonPowerPoint Problemsand Solutions
